A Beginner’s Guide to Key Management Systems

Whether you manage a commercial building, warehouse, school, or healthcare facility, one of the most overlooked aspects of physical security is key control. Losing track of keys or handing them off without proper documentation can lead to serious breaches. That’s where Key Management Systems (KMS) come in.

If you’re new to key control, this guide will break down the basics and help you understand how Key Management Systems can protect your property, people, and assets.

What is a Key Management System?

A Key Management System is a secure solution for storing, organizing, and tracking physical keys. It includes a combination of hardware (like key cabinets or lockers), software (to log access and generate reports), and policies that help regulate who can access which keys and when.

RA-Lock Security Solutions offers a range of high security key management options, including electronic cabinets and security asset lockers. These systems are ideal for industries where access control and accountability are crucial.

Why You Need a Key Management System

If you’re still using a manual signout sheet or keeping keys in an unlocked drawer, you’re leaving your business vulnerable. Key Management Systems:

• Prevent unauthorized access to secure areas
• Track user activity to know who accessed what and when
• Improve accountability among staff and vendors
• Reduce risk of lost or stolen keys
• Streamline operations with fast and secure access to the right keys

Whether you’re managing retail storefronts, office buildings, or industrial warehouses, a key management system creates a safer, more efficient environment.

Types of Key Management Solutions

At RA-Lock, we help you choose the right system for your needs:

• Mechanical Key Cabinets: Lockable cabinets with key tags or numbered hooks, suitable for low-traffic operations.
• Electronic Key Cabinets: Controlled by PIN codes, proximity cards, or network systems. These allow tracking, alerts, and time-restricted access.
• Security Asset Managers (SAMs): Advanced electronic systems like the Medeco XT SAM which allow administrators to manage not just keys, but access devices and critical assets too.
• Key Lockers: For facilities with shift workers or delivery services, lockers provide individual compartments for each key or key ring, secured by user credentials.

Key Management in Action

RA-Lock has worked with schools, hospitals, casinos, and large commercial properties to install effective systems that reduce liability and increase security. When implemented properly, a key management system integrates with your larger access control and building security strategy.

Get Started with RA-Lock Security Solutions

Choosing a Key Management System doesn’t have to be overwhelming. Our team at RA-Lock Security Solutions will walk you through every step, from evaluating your security needs to installing and training your staff on the system. We also provide ongoing support and service so you’re never left unprotected.

Explore our full suite of services including door hardware installation, high security lock systems, key duplication, and ongoing system maintenance by visiting RA-Lock’s services page.

Secure Your Facility, One Key at a Time.
Contact RA-Lock Security Solutions today to find the right Key Management System for your business.